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Welcome to our Events Planning Calendar. The calendar is an option for all customers to help you organize your working together with family and work associates more effectively and efficiently. The calendar allows users to: Stay organized by planning daily, weekly, and monthly activities Keep track of appointments that recur on a regular basis (i.e., weekly, monthly) Access your calendar anytime, from anywhere |
Access Business Calendar (Option Available 3qtr 2007) Log into your Web Mail account Click on the Calendar Your Calendar will always open on the present date. |
View Dates Use Back/Forward Arrows Select on the left arrow to navigate past dates Select on the right arrow to navigate future dates |
Use View Date To select a specific date Select View Date menu located at the upper right hand side of the Business Calendar view page A small calendar Date Picker will be displayed Single click to select the date To select Today Select View Date menu located at the upper right hand side of the Business Calendar view page A small calendar Date Picker will be displayed Single click Today at the bottom of the small calendar Date Picker |
Calendar Layouts By Day Select Day menu located at the upper right hand side of the Business Calendar page The Business Calendar will then show the date selected By Week Select Week menu located at the upper right hand side of the Business Calendar page The Business Calendar will show the selected date’s week A week consists of Sunday – Saturday By Month Select Month menu located at the upper right hand side of the Business Calendar page The Business Calendar view will show the selected date’s month This displays events for one month |
Add, Delete, or Edit Events in Business Calendar Actions Using the actions feature will allow you to create new, edit, or delete entries Click on the Actions menu located at the upper right hand side of the Business Calendar view page to view your choices |
Create a New entry as an Event Organizer Using Actions menu Click on the Actions menu located at the upper right hand side of the Business Calendar page An Event Editor will open in a new browser window Using Time/Date blocks Double click on the desired time/date An Event Editor will open in a new browser window, populated with the selected date and time Edit an entry as an Event Organizer Using Actions menu Select the event from your Business Calendar Choose Edit from the Actions menu located at the upper right hand side of the Business Calendar page The Event Editor will open in a new browser window By event Double click on the event The Event Editor will open in a new browser window Delete an entry as an Event Organizer Using Actions menu Select the event from your Business Calendar Click Delete from the Actions menu located at the upper right hand side of the Business Calendar page If you have no attendees/or no acceptances, a box will appear prompting you to accept or decline the deletion Select Yes If you have attendees which have accepted, a box will appear prompting you to accept or decline notifying the attendees that you are canceling the event Select Yes The event will be removed from you calendar By event Double click on the event The Event Editor will open in a new browser window In the Event Editor select Delete If you have no attendees/or no acceptances, a box will appear prompting you to accept or decline the deletion Select Yes If you have attendees which have accepted, a box will appear prompting you to accept or decline notifying the attendees that you are canceling the event Select Yes The event will be removed from your calendar Edit an entry as an Event Attendee Using Actions menu Select the event from your Business Calendar Choose Edit from the Actions menu located at the upper right hand side of the Business Calendar view page The Event Editor will open in a new browser window By event Double click on the event The Event Editor will open in a new browser window Delete an entry as an Event Attendee Using Actions menu Select the event from your Business Calendar Choose Cancel from the Actions menu located at the upper right hand side of the Business Calendar page A box will appear prompting you to accept or decline the deletion Select Yes The event will be removed from your calendar By event Double click on the event The Event Editor will open in a new browser window In the Event Editor select Delete The event will be removed from your calendar |
Appointment Tab When Creating an Event: Subject Enter the subject for the event Location Enter the location for the event Start Time Enter the Date Manually enter the date using the supported format Or Select the date from the small calendar Date Picker Enter the Time Manually enter the date using the supported format Or Select the time from the menu End Time Enter the Date Manually enter the date using the supported format this must be same as or after the start date Or Select the date from the small calendar Date Picker Enter the Time Manually enter the date using the supported format this must be after the start date and time Or Select the time from the menu All Day Event All day events are listed at the top of each day when appropriate. Also, events that span multiple days are repeated on each day they span. Select this option if this is an event which is to take place all day Check the box next to "All day event" You will notice the time and day will disappear Show Time Zones Click on the time zone icon Select the time zone from the menu for one or both selections Recurrence To create a recurring event Click on Add Recurrence You will be presented with several options Daily Recurrence Select the Daily option You will be presented with two options If Every _ Days, enter the number of day(s) If every weekday, select the radio menu next to Every weekday Select the end date If there is no end date, select No end date If there are a limited number of occurrence(s), select End after # occurrence(s) and enter the number into the box If the occurrence is to end by a certain date, select End by and enter a date manually using the supported format or select one form the small calendar Date Picker Weekly Recurrence Select Weekly Enter the number of week(s) in the box Select the days Select the end date If there is no end date, select No end date If there are a limited number of occurrence(s) select End after # occurrence(s) and enter the number into the box If the occurrence is to end by a certain date, select End by and enter a date manually using the supported format or select one form the small calendar Date Picker. Monthly Select Monthly Select the number of days and number of months by entering the number into the appropriate box Or Select a specific timeframe from the menus for the number of month(s) Select the end date If there is no end date, select No end date If there are a limited number of occurrence(s), select End after # occurrence(s) and enter the number into the box If the occurrence is to end by a certain date, select End by and enter a date manually using the supported format or select one form the small calendar Date Picker Yearly Select Yearly Select the month from the menu and manually enter the date Or Select a specific timeframe from the menus Select the end date If there is no end date, select No end date If there are a limited number of occurrence(s), select End after # occurrence(s) and enter the number into the box If the occurrence is to end by a certain date, select End by and enter a date manually using the supported format or select one form the small calendar Date Picker To remove recurrence Click on Remove Recurrence Reminder Using the menu select a time Enter the email address A reminder will be sent to the email address entered |
To invite In the invite field enter the email address for your attendee Select Add The attendee will now show up on the list To remove Click on the Remove link for the attendee The attendee will now be removed |
Create an Event Launch the Event Editor Enter the information for your event. Please keep in mind that the event details will be displayed for your attendees when they receive their invitation. Select Save & Close A box will be displayed prompting you to send invitations to all attendees Select Yes to send invitations Or Select No to not send invitations Or Select Cancel to return to the previous window Your event has now been created and will appear in your calendar Cancel/Close out of Event Editor While in the Event Editor select Cancel View an Event Highlight any event and double click on it to open Event Invitation An invitation will arrive in your Inbox Click on the invitation to open If using Web Mail, select Open Invitation |
To Accept in Web Mail Select Accept to accept the invitation, this will create the event reminder in your calendar You will be prompted to notify the organizer Select Yes to notify the organizer, your status will show as accepted for the event Or Select No to not notify the organizer, your status will show as No Response for this event Or Select Cancel to return to the previous screen To Accept using an email client Open the invitation email from within your email client Select the Accept option The event will now appear in your calendar ** For further instructions please contact your email client’s support To accept Tentatively in Web Mail Select Tentative to accept the invitation tentatively, this will create the event reminder in your calendar You will be prompted to notify the organizer Select Yes to notify the organizer, your status will show as accepted for the event Or Select No to not notify the organizer, your status will show as No Response for this event Or Select Cancel to return to the previous screen To accept Tentatively using an email client Open the invitation email from within your email client Select the Tentative option The event will now appear in your calendar ** For further instructions please contact your email client's support To Decline in Web Mail Select Decline to decline the invitation You will be prompted to notify the organizer Select Yes to notify the organizer, your status will show as Accepted for the event Or Select No to not notify the organizer, your status will show as No Response for this event Or Select Cancel to return to the previous screen To Decline using an email client Open the invitation email from within your email client Select the Decline option ** For further instructions please contact your email client's support |
Event Editor The Event Editor is the interface that allows you to manage your calendar events. |
Attendees Tab |